Who should register, and by when?
Anyone attending the event should register online (parents: please note your children if they are six or older, kids five and under are free). Participants may register online until 12pm Friday before the event date. Registration is also available on-site on event day, but it is preferable to do this before helping us plan for a better event.
Is there a fee to participate?
Walker/Runners pre-registration:$35 (day of event $40)
Oral Cancer Survivors are FREE
Kids aged 6-10 $15
Children 5 and under are FREE
How do I print my receipt?
You must create a fundraising account to get your receipt. When logged into your page, look at the top right of the screen. It will say, “Welcome, (your name)” Put your mouse over the drop-down arrow, and click on “Donations Given.” You will see your registration fee and click on the download button. If you did not create a fundraising account, please contact us to do so. You do NOT need to bring your receipt with you on walk day.
Should I start a team or join as an individual?
It’s more fun and typically a more tremendous fundraising success to the event as a Friends & Family, Dental Office, or Corporate team, but if you are attending alone, please join as an individual. If you need to change your registration from an individual to a Team, please contact The Oral Cancer Foundation.
Can someone join my team as a fundraiser but not attend?
Yes, participants can register and fundraise even if they cannot attend. We appreciate everyone’s support!
Is there a min/max. number of walkers needed to start a team?
No, a team can be any size, but of course, the more members, the greater the impact!
I want to have Team T-shirts made up and bring a Team Banner. Is this a good idea?
Absolutely! Many Teams choose to print Team T's to help build team spirit and honor their loved ones! Team banners are great too! Be as creative as possible - you never know who the local TV stations will choose to show on their broadcasts! Remember, burgundy is the oral cancer awareness color, so we encourage you to incorporate this color into your design!
How can donors pledge my team or me?
There are several ways!
Donate online. Each registered walker/team will receive an online fundraising webpage. The Oral Cancer Foundation’s online donation system is simple and secure, and donations appear immediately on your team/personal page so you can track your success. You can also customize this page with a photo and a special message.
Mail in checks(no cash) to our national office. NOTE: If you mail in the donations, each pledge must be recorded on a donation form and included with the mailing. If a donor mails in a gift on your behalf, they must write your/team's name on the memo line.
The Oral Cancer Foundation
Attn: Ingrid Hill
*Please make checks payable to The Oral Cancer Foundation. We cannot accept third-party checks.
Bring donations on Event day (although it is always preferable and safer if you submit donations beforehand). You may bring donations the day of the event.
Can I continue to collect donations after the Event?
Absolutely! Our Event sites are open until four weeks after the event, so your fundraising can continue after the Event is over. Fundraising after the Event is a great way to continue building your team spirit and raising awareness about oral cancer. Please mail donations with the appropriate donation forms to the address above.
Will money turned in at the Event show up on my fundraising page?
Absolutely. All donations submitted (with a completed donation form) on Event day will appear on your fundraising page within four weeks of the event.
How long will it take for mailed checks to appear on my fundraising page?
Donations sent in before the Event should be processed within 7 - 14 business days. After Event day, please allow four weeks for your contributions to be posted to your web page.
Can I enter donations cash/checks donations to my fundraising page?
Yes. However, they will not reflect your numbers on your event page until we receive the check and confirm the donation. Encourage your donors to donate online with a credit card so you can immediately see your totals go up, and they can directly receive a tax receipt! If this is not an option, please send checks (including a donation form for each) before the event to the address above or bring them on the event day. Please do not send cash in the mail.
Are donations tax deductible?
Yes. You must create an account to print your receipt from your online donation. An email address can also be provided for phone or mail donations to receive an electronic tax receipt. The Oral Cancer Foundation is an IRS-registered non-profit 501(c) 3 public service charity. Federal ID # 33-0969026.
Will donors incur additional fees?
No, there are no transactions or additional fees incurred by the donor.
What is a Matching Gift?
Companies often designate a portion of profits to charity. A Matching Gift is a donation made to a charity through an employee’s fundraising efforts. Typically, the donation will match, dollar for dollar, an employee or company team’s total fundraising. It’s a great way to boost or double your fundraising!
How do I get a Matching Gift?
Every company has a different method and policy for approving and processing Matching Gifts. Contact your HR department for information. To receive a letter stating your involvement with The Oral Cancer Foundation, please get in touch with the foundation.
Will a Matching Gift appear on my fundraising total?
Yes, but Matching Gifts can take time to process on both ends. If you have questions regarding your Matching Gift's status, please get in touch with your HR department.
What happens in the case of rain?
All events will be held on the date scheduled, "rain or shine."
How long is the Walk/Run?
The route is 5K or 3.2 miles. The Walk/Run is only one element of our event! There are lots to do on event day and lots of on-site activities to make it fun for all!
What should I bring on Event Day?
A valid form of ID, appropriate clothing for all types of weather, and sun block.
Will there be refreshments at the Event?
Light refreshments and water will be available at the event.
Are strollers and wheelchairs allowed at the Event?
Yes. Strollers, wheelchairs, and even wagons for the little ones are all welcome.
Are bikes, rollerblades, scooters, or skateboards allowed at the Event?
For everyone's safety. We cannot allow any of these items.
Does everyone receive an event T-shirt?
All participants who register two weeks before the event date will receive an event t-shirt (at no additional cost) that will be available for pick up on the day of the event. Participants signing up after will be able to receive a free t-shirt on a first-come, first serve basis.
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